Personal Assistant to CEO

Area: Dirección
Tipo contrato: Full time
Modalidad: Híbrido Presencial
Equipo: Europe
Ubicación: Barcelona Madrid


We are looking for a responsible Personal Assistant to provide personalized secretarial and administrative support in a well-organized and timely manner. You will work on a one-to-one basis on a variety of tasks related to manager’s working life and communication.


Areas of responsibility (AoRs)

  • Schedule meetings and manage calendars
  • Screen and direct phone calls and distribute correspondence
  • Handle requests and queries appropriately
  • Manage diary and schedule meetings and appointments
  • Plan travel, including flights, accommodation and ground transportation
  • Take accurate and comprehensive notes at meetings
  • Source office supplies
  • Produce reports, presentations and briefs
  • Devise and maintain office filing system
  • Answer phone calls and emails and take messages
  • Help with daily time management
  • Run errands as requested
  • Coordinate events and speaking engagements
  • Draft correspondence such as emails and letters


Requirements & skills:

  • Proven work experience as a Personal Assistant
  • Knowledge of office management systems and procedures
  • MS Office
  • Bilingual (Spanish & English)
  • Outstanding organizational and time management skills
  • Up-to-date with latest office gadgets and applications
  • Ability to multitask and prioritize daily workload
  • Excellent verbal and written communications skills
  • Discretion and confidentiality
  • High School degree
  • PA diploma or certification would be considered an advantage

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