Description

We are looking for a responsible Personal Assistant to provide personalized secretarial and administrative support in a well-organized and timely manner. You will work on a one-to-one basis on a variety of tasks related to manager’s working life and communication.

Areas of responsibility (AoRs)

• Schedule meetings and manage calendars
• Screen and direct phone calls and distribute correspondence
• Handle requests and queries appropriately
• Manage diary and schedule meetings and appointments
• Plan travel, including flights, accommodation and ground transportation
• Take accurate and comprehensive notes at meetings
• Source office supplies
• Produce reports, presentations and briefs
• Devise and maintain office filing system
• Answer phone calls and emails and take messages
• Help with daily time management
• Run errands as requested
• Coordinate events and speaking engagements
• Draft correspondence such as emails and letters

Requirements & skills:

• Proven work experience as a Personal Assistant
• Knowledge of office management systems and procedures
• MS Office
• Bilingual (Spanish & English)
• Outstanding organizational and time management skills
• Up-to-date with latest office gadgets and applications
• Ability to multitask and prioritize daily workload
• Excellent verbal and written communications skills
• Discretion and confidentiality
• High School degree
• PA diploma or certification would be considered an advantage